Emily-Outing Snowbirds
Meeting Minutes
January 7, 2012
Narrows Bar & Grill
Call to Order
President Scott Eppen called the meeting to order at 9:05 am.
Approve Agenda
Kay Rohwer made a motion to approve the agenda as written George Pepek second the motion and it was approved.
Review of December 10, 2011 club meeting minutes
Scott reviewed the highlights of the minutes. George made a motion to accept the minutes as written Tom Thompson second the motion and it passed.
Review of the December 12, 2011 CWCSTA meeting minutes.
Scott pointed out the highlights of the meeting minutes including the upcoming Veterans ride on January 7th and the Winter Rendezvous in Fairmont beginning February 9th. Also, 2012 trail maps have been printed and available.
Treasures Report
Shirley also reported receiving a check from Crow Wing County. She reported completing payment to Track Inc. for the purchase of the 2007 Tucker and is prepared to pay Moritz Inc. for the culvert project. Another significant payment was made to Track Inc. for parts required repairing groomer #1. Randy anticipates we will receive a labor bill from Outing Sand & Gravel for the repairs to this groomer. Shirley reported completing the loan agreement with Pine River Bank for the 2007 Tucker and establishing a new CD.
Trail Report
Randy Rohwer reported checking and mowing swamp areas with the exception of the large swamp on the Aspen trail. He plans to request assistance from the Crosby club to groom the trail south of the swamp on CR 36 until weather conditions allow us to groom. Outing Sand & Gravel plan to check out the Arctic trail and advice. Randy reported the need to brush the Arctic Trail north of CR 58 and the trail section between Lawrence Lake and Morrison Lake. Please advise Randy if you are available for this brushing task.
Budget
Scott distributed a 2012 draft budget. The discussion centered on how to combine and integrate normal expenses with equipment and large projects involving grant money to show a more accurate actual financial report. Shirley will finalize the year end data for next meeting. Doug Johnson motioned to table the budget plan until the next meeting, the motion passed.
Grants
Scott believes there is a need to acquire a new brushing unit fitted to the tractor. Randy reported on the pricing for the unit from Lano Equipment. With our current weather conditions and the need to brush the discussion was about how we could we obtain a unit now. Randy will contact Lano to discuss rental, lease or any other purchase options.
Randy reported several weld cracks in the TrailMaster drag and recommends a grant request be made for a new drag.
Doug recommends a grant request for a new Tucker also be submitted each year.
The decision is to submit grant request for the brush mower, drag and Tucker. Doug to obtain quotations on the Tucker and the drag and provide the information to John and Shirley Gronholm for grant submission.
Other needs include a skid loader, which was not acted on, but there was an offer from Emily Lake Resort to use their unit.
Doug also reported submitting a grant request to the Snowdragons to support the purchase of the 2007 Tucker. Doug will advise when he receives a reply.
In other grant items, Shirley and John Gronholm will submit the request for next years Grant-In-Aid.
Year in Review
Scott distributed a year in review document he created and thanked everyone for their continued support.
Membership
Jim provided a summary of membership for this year. There are 64 members including 5 local businesses. We have 12 brand new members with many of those members ready to volunteer. This year there are 22 members offering to do trail work, 12 members willing to support the Emily Day Pancake Breakfast and 12 members offering to do other types of work. One new member has volunteered to become a club officer.
MN USA Magazine Club Submission
George volunteered to create and submit information on the club for inclusion in the MnUSA magazine.
Social Committee
Scott reported the lack of snow has forced the postponement of the Minnesota trip. Please make sure you cancel hotel reservations as soon as possible.
The February trip is to Calumet Michigan. Dates are February 12th to the 19th. Come for the full time or pick several days. Please advise Jim Johnson your plans if you are participating in this trip (218-763-3290)
Open House
George reported the Log Cabin Bar would be willing to host our open house and recommended February 11th would be a better date than January 21st. A motion passed to hold the open house on February 11th from 11:00 – 2:00. Doug suggested creating a promotion in conjunction with the Log Cabin, George will inquire.
Web Site
John Bergstrom reported updating the web site with links to the Crow Wing County Association, the City of Emily and the DNR Explore Minnesota site. He reported 136 site visits since last meeting which were probably people seeking trail condition information.
Meeting Minutes Change
A motion was made and passed to limit club financial data to members only, therefore meeting minutes on the web will be void of actual dollar amounts.
Roundtable
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Shirley reported receiving a letter from the City of Emily approving the request for two-way trails on Mill and Anna Lake Road.
•Shirley reminded everyone to turn in their raffle tickets this coming week.
•Randy reminded anyone wanting to attend the raffle dinner to please advise him.
•The Emily Cable Channel 12 club add is up for renewal. Motion passed to retain the add as currently written.
•Shirley reported receiving a donation from Lake Emily Resort /Online snowmobile trail map.
•Shirley also provided information she had received from White Birch Resort in Blackduck MN.and Super 8 Hotel in Lead SD regarding snowmobile accommodations.
Next Meeting
February 4, 2012 at the Narrows Bar & Grill in Outing.
Snowmobile Club
Board Meeting Minutes
10-7-11
Call to order
President Scott Eppen called the meeting to order at 4:30 pm to make a decision on our 2002 Tucker groomer.
Equipment
After reviewing all the options that were gathered by Vice President Doug Johnson, John Gronholm made a motion to purchase a 2007 Tucker Sno Cat model 2000D-26-6-173, serial number 2007R968 for $85,000.00 plus $400.00 delivery. Minus $45,000.00 trade in of 2002 Tucker, for a total of $40,400.00 with $10,000.00 down and $10,400.00 at time of delivery, and secure a loan in the amount of $20,000.00 for the difference. Kay Rohwer seconded the motion. The motion passed unanimously.
Adjourn
Scott Eppen adjourned the meeting at 5:30 pm
Emily-Outing Snowbirds Annual Meeting
October 15, 2011
Village Inn, Outing
Call to Order
President Scott Eppen called the meeting to order at 5:38 p.m. and thanked everyone for their attendance.
Silent Auction
Scott announced the silent auction would be close at 7:30.
Approve agenda
George Pepek made a motion to accept the agenda as written Mary Eppen second the motion and it passed.
Review and acceptance of the October 16, 2010 Annual meeting minutes
Dean Kapler made a motion to accept the minutes as written Barb Andrus second the motion and it passed.
Treasurer’s Report
Treasure Shirley Gronholm provided financial details as of October 1, 2011. Checking balance of $30,956.98. There are two CD’s, one for $10,356.74 and one for $21,371.29 for a total of checking and CD’s of $62,685.01 Her report also list two major planned expenses of $10,000.00 for the culvert extension project and $40,000.00 for the purchase of a used groomer.
Perki Pepek made a motion to accept the treasurer’s report, Cindy Lang second the motion and it passed
Culvert Project
George Pepek reported the plan is start work on this project on Tuesday October 18th.
Equipment
Scott Eppen reported on a recent board of director’s decision to trade in our 2002 Tucker groomer for a used 2007 Tucker groomer at a cost of $40,400.00. Scott discussed the poor condition of this 2002 groomer and costs associated with replacing the track system. There has been a $10,000.00 deposit made on the 2007 Tucker and we have the right to decline the offer if the unit does not meet our expectations. This unit is coming as a trade in to Track Inc.in Bloomington from Wyoming and will not be available until early December.
By-laws
Scott Eppen discussed the need to review our by-laws each year as required in the clubs by-laws. The review was conducted with no recommendations for change. Scott directed the club secretary to sign a copy of the by-laws with the current date and keep the by-laws on file.
Social Committee
The social committee announced two snowmobile trips this year in addition to several trail rides
The Minnesota trip: a three day overnight trip starting in Emily on January 17th going to Walker for the first night. Traveling to Bemidji with a ride into Itasca State Park and staying at the AmericInn in Bemidji. Next stop, The Sawmill Inn in Grand Rapids. Members unable to make the three-day trip could participate in a one-night stay in Walker or at the end of the trip staying in Grand Rapids and joining the group for the ride back to Emily.
The Michigan Trip: This will be the third year for this trip. Traveling to Calumet Michigan and staying at the Americinn starting February 12, 2012. Members are encouraged to select dates between February 12th and February 19th. Come for the full week or pick several days to enjoy the deep snow and scenic views this area has to offer.
Information on these trips and other activities will be posted on the web site (snowbirdsmn.org) or contact Mary Eppen 651-322-2393 for the Minnesota trip or Jim Johnson 218-763-3290 for the Michigan trip
Recognition
Scott Eppen discussed the clubs original red jacket program to reward members for contributing more than 40 hours of trail work. This year we are expanding the program for members contributing more than 10 hours, more than 20 hours and more than 30 hours of trail work. Also a new option for members providing more that 40 hours is a $100.00 gift certificate in place of the jacket. Scott pointed out the cost of the red jacket is about $100.00
This year members contributing more than 40 hours
Randy Rohwer $100.00 gift card
Eric Froidcoeur $100.00 gift card
Jim Johnson $100.00 gift card
Members contributing more than 20 hours
Scott Eppen $25.00 Gift card
Members contributing more than 10 hours
George Pepek $10.00 Gift card
Mary Eppen $10.00 Gift card
The Minnesota Department of Natural Resources created a Certificate of Recognition for all groomer operators. Those members receiving the certificates are:
Randy Rohwer George Pepek John Gronholm John Bergstrom
Scott Eppen Doug Johnson Jim Johnson Eric Froidcoeur
Rob Fossum Brad Nelson Jeff Anderson Randy Moritz
Andy Moritz
Web Site
Scott thanked John Bergstrom for taking over managing the club’s web site. Please send items directly to John for posting on the web site.
Raffle Tickets
Scott reminded everyone to purchase Crow Wing County Snowmobile Trail Association raffle tickets, as this is a good source of income for the club. Contact Shirley Gronholm if you wish to purchase tickets or if you are willing to sell tickets.
Ski- Doo Promotion
Again this year, Ski-Doo will donate $10.00 to the club for all members completing a form and dropping them off at a Ski-Doo dealer. Forms were made available at the meeting and were collected and will dropped off at a dealer. Members are encouraged to stop into a Ski-Doo dealership and complete the form.
Roundtable
No discussion
Adjourn
With no further business, Scott Eppen adjourned the meeting.
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